“Did I bring all the travel documents I need?” I´m sure you already asked yourself this question while walking to the Passport Control. Doesn’t matter if we are travelling for a weekend getaway or an around the world trip, we are always unsure about the essential travel documents we must carry.
Going through customs is always a bit awkward, especially if you are travelling to a different country and culture. To avoid any misunderstanding is better to have all your travel documents in hand just in case they want to check everything before giving the welcome stamp. To help you with this bureaucratic task we listed the 10 essential travel documents you must check in with.
Every country has it own immigration policies and depends on which passport you hold the law can be different. The first thing you should do before buying a travel ticket is to search at your embassy website the visa requirements for the destination you want to visit.
Now that you already know if you need a visa or not, let go to our check-list. We make a simple but efficient list with 10 essential travel documents you must need to check in with. Because if you put them on your luggage they won’t be useful while crossing the Passport Control. And nobody wants to get stuck in the customs due to some damn travel document you forgot in your luggage.
10 Essential Travel Documents for an around the world trip
1º » Precious Passport!
Have in mind that your passport needs to be valid at least six months after the date you are travelling. Each country has their own date limits, some of them are three, other six months. So, if the dates are too tight, it is better to get a brand new one.
Also is good to know that to make a new passport take some time. In Brazil, for example, it can take up to two months. So be smart and work fast, without a passport you go nowhere!
2º » We Love Visas!
Check if you need to apply for a visa before leaving your country. For us, Brazilians, we can go as tourists to 146 countries around the world with free visa or visa on arrival. It means that we don’t need to apply for the visa in advance, we just travel to the place and get the permission at the airport. But not everybody is lucky as us! 😀
How do you get to know about it? Have a look on the embassy website of the country you are planning to visit, they will give all the information you need, and the steps you should follow to get a tourist stamp. Some countries offer the option to do the visa in advance or on arrival, I should recommend you to sort everything out before travelling. With your visa in hands you gonna cross the immigration control smoothly and hassle free.
3º » Take the Shots!
There are lots of different diseases around the world and some of them can be easily avoided by taking a simple vaccine. The most common protection asked for travellers is against Yellow Fever, but there are other that you should know. You can find the complete list on the World Heath Organization website. There you can also find useful tips about food safety and health protection. Look carefully to the list because in some countries you can’t pass through the passport control without the vaccine they ask for.
For example, when we arrive in Thailand, first we have to pass by the health control to show our vaccination card with the Yellow Fever stamp on it, and only then we can go to Immigration desk. Also keep the international certificate always together with your passport and essential travel documents.
4º » You must have a way out!
This is a major thing for international holidays: you must have a ongoing ticket! Most of the countries require an outbound ticket [flight, train or bus] booked, and they do ask for it at the Customs Control. When we left Brazil we bought a ongoing flight, even though we didn’t use it. As we were leaving Brazil and arriving in Europe, to receive the Schengen Visa we had to prove that we wouldn´t overstay there.
5º » Home sweet new home!
When we arrived in Morocco we had to fill up a form with our previous address in Portugal and our future address in Marrakech. And it needs to be the complete address: hotel name, street, number and zip code. When we were leaving Morocco through Fes Airport, we had to fill up another form with all the addresses we´ve stayed in the country. Not only Morocco has this type of requirement, in Bangkok – Thailand, and in Madrid – Spain, they have asked for our hotel booking too.
So the lesson learned is: book your hotel/hostel/apartment and have all the details in hand. Even better if the printed document shows the website you booked from, that’s more trustworthy. I know you can manage your hotel booking on mobiles app, but be aware that customs might not accept it, they like papers. If your going to stay in a friend’s or family’s house, ask them to write a formal letter telling they will be hosting you for some period, the letter must have all yours and the host’s personal details, and should to be signed.
6º » Always play safe
Travel Insurance: this is not only an essential travel document, this is a travel requirement you must follow, especially while travelling abroad. And doesn’t matter if you go for a week or for life adventure [like us], you will need a protection that literally can save you life or you luggage. Most of the time customs don’t ask about travel insurance, although you must have it. If anything goes wrong, you will have a back up to cover your expenses.
It´s always good to have your police printed, just in case you need the details. Brazilians are obligated to arrive in Europe with a travel insurance covering at least EUR 30.000, if you don’t have it, you might need to buy one in the airport. And that will cost more!
Most of travel agencies sells insurance, you can also check with your bank or healthy insurance company, they sometimes cover travel issues too. Or you can be smart and search online for good deals and full coverage. We use and recommend World Nomads , every time we need some help [specially myself] we received a good customer service and fast answer. Get your travel insurance with WorldNomads via our blog, you will be protected and we get a little commission from your purchase. But don’t worry, this will cost nothing more for you!
7º » Show me the money!!!
Some countries will ask you to prove your funds, to show them that you have money enough for travelling. They might ask this while you are applying for the visa before your trip, or they will do it when you pass by the passport control. So I recommend you to carry on your travel documents wallet you latest bank statement, or a receipt from your credit card. Any bank document that shows you have plenty of money to get in, around and out the their country.
8º » International Driver License
If you are planning to explore a new country by road is better to have the correct and essential travel document. To ride a scooter in Thailand or to rent a fancy convertible in Côte d´Azur – France, you will need a driver license and sometimes your original one won’t be enough. Some countries accept foreign driving licence, but others not. You must go to the driving license department near you and ask for an international document. Most of the time it is easy and fast to do it. It is like a translation of your normal license.
Just a heads up for all the drivers and travellers out there: with the international license you can drive almost all around the world, but it doesn’t mean you will be able to. In some places you need more than the travel document, you need guts! 🙂 We made a practical guide about how to rent a motorcycle in Asia, or anywhere around the world!
9º » Mugshots
Make an assorted photo-book of yourself. If you are going for an adventure in India or a trip around the world, pictures are some essential travel documents you must have. And they have to be in different sizes [passport, 3X4 cm, squared…] Some countries will ask for picture while issuing your visa and if you don´t have you might pay a fine, or in the worst case you will lose your place in the queue and will have to run around trying to find the nearest photo machine. For sure this is not an experience you need to put on your travel resume. Trust me, take some pictures and put them together with your travel documents.
10º » Clone your Travel Documents
Our number 10 is not a proper travel document, but a copy of all the docs we have listed above! 😉 Get all your essential travel documents and go to a copy machine, do at least two copies of each. Why?? Because you might need them!! To get a SIM card abroad you will be asked for a copy of your passport and hotel address. To rent a car without extended insurance you may need to give them a copy of your personal insurance policy, for a long-term apartment rent they will also need some copies… And don’t expect to find copy/print machine on the front desk everywhere, some places all the booking are still done by pen and paper.
Follow our advice and I´m sure you won’t have documents problems while passing through the Customs Control. However, before flying or travelling by bus/train/car, to any country in the world, have a look on their official tourism website. International regulations can change, and some countries are applying more strict policies.
To avoid any type of misunderstanding organize your 10 essential travel documents in advance and keep them in your handbag or hand luggage. We have been travelling for over a year and crossed more than 35 countries with this essential travel documents in hands, and never had any problem.
If you are planning a trip we have two other important articles for you: Tips Before Travelling and How to Travel Like a Local. I´m sure these posts will help you with all the organizing process, saving you time and money. 😉